Syracuse or Buffalo, NY
IPD is seeking a detail-oriented and proactive Senior Accounting Specialist to join our Finance team. This position is responsible for a wide range of core accounting and finance functions, including general ledger maintenance, fixed asset tracking, AP/AR management, month-end close activities, and financial reporting support. The ideal candidate has strong analytical skills, high attention to detail, and the ability to manage multiple deadlines in a fast-paced environment.
Essential Functions:
- Prepare and post journal entries for:
- Prepaid Insurance and Other Expenses
- Depreciation
- Interest Expense (as applicable)
- Reconcile key accounts including:
- Bank Accounts and Credit Cards
- Accounts Payable
- Accounts Receivable
- Client Prepayments
- Perform tie-outs and ensure accuracy of financial data and reports.
- Daily processing of vendor invoices and EFT payments.
- Daily processing of ACH and Check deposits and ensure proper application to client accounts.
- Monitor AR inbox for client inquiries and coordinate with the A/E Controller and/or project manager to provide timely support.
- Finalize and distribute monthly client invoices via email and mail.
- Responsible for monthly client statements and collection follow-up on invoices over 90 days past due.
- Review and approve employee expenses.
- Assist with vendor setup, W-9 collection, and COI management.
- Maintain a fixed asset register and support monthly depreciation entries.
- Responsible for accurate job setup and project status maintenance in the accounting system, collaborating with the Controller as needed.
- Assist in the QA/QC process for job setups.
- Provide backup support for client billing platforms.
- Assist with subconsultant commitment setup and purchase order processes.
Position Requirements:
- Associate’s or Bachelor’s Degree in Accounting, Finance, or related field
- 3+ years of experience in accounting or finance roles.
- Strong understanding of GAAP and general ledger principles.
- Proficiency in accounting systems (e.g., QuickBooks, NetSuite, SAP) and Excel.
- Strong organizational and time management skills
- Excellent communication and problem-solving abilities.
- Experience with Ajera is a plus.
Pay Range:
$80,000 – $90,000